Job Description
Assistant to the Director, Katz Center for Advanced Judaic Studies University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Assistant to the Director, Katz Center for Advanced Judaic Studies
Job Profile Title Administrative Coordinator
Job Description Summary Provide administrative support for the Director of the Katz Center and act as a liaison between the center, Advisory Board, Donors, the Administration, other academic units, and outsider partners.
Job Description The Herbert D. Katz Center for Advanced Judaic Studies at the University of Pennsylvania is driven by the mission to deepen and broaden the understanding of Jewish history, texts, cultures, ideas, and experiences. The research it supports spans all periods of Jewish history, from distant antiquity through to the present day; it reaches into every part of the globe where Jews have lived, and it is grounded in a wide range of disciplines and approaches. Over the decades, after supporting hundreds of scholars and untold numbers of discoveries and publications, it has earned a reputation as the nation's preeminent research center in the study of Jewish history and culture.
It did not secure this status overnight. The Katz Center is heir to an intellectual legacy that is more than 110 years old, developing out of an earlier institution known as the Dropsie College for Hebrew and Cognate Learning, founded in 1907 as the first secular institution to grant PhDs in Jewish studies. From Dropsie, the Katz Center has inherited some of the features that define its success such as the core of its Judaica library and the Jewish Quarterly Review, but in the quarter-century since it merged into the University of Pennsylvania, it has come to reflect Penn's strengths and has advanced its mission in key ways. Especially relevant is Penn's commitment to "integrated knowledge," its investment in bringing different disciplines and approaches together in ways that lead scholarship in new directions. The Katz Center is organized around this idea of integrated knowledge, using its fellowship program and other activities to bring scholars from different fields and disciplines together to pursue research in a collaborative setting.
The Katz Center is committed to creating an intellectual space welcoming to all scholars regardless of nationality, religious orientation, racial or ethnic identity, gender identity and expression, professional rank, or institutional affiliation.
Job Responsibilities/Duties: Provide support to the Director of the Center by managing schedules and organizing Zoom and in-person meetings. Responsibilities include proofreading, signing, and converting documents, adding letterhead and signatures, submitting expense reports, and maintaining records of proposals and funding for Director-led projects. Additionally, coordinate travel arrangements, assist with forms, and handle document scanning as needed.
Support the Director in developing, implementing, and managing the Center's development initiatives. Responsibilities include sending and tracking acknowledgements and thank-you letters to donors, compiling and entering information on history, gifts, proposals, and contacts into the database, and serving as the primary liaison to the SAS Office of Advancement. Additionally, coordinate the distribution of annual reports to donors.
Support the coordination of various board meetings, including those of the Board of Advisors. Responsibilities include managing and updating lists, information, and bios as needed, organizing biannual board meetings and events for over 20 participants across different time zones, and maintaining files on board members. Additionally, assist with board nominations and removals, including reporting to University trustees, and help the Director acknowledge gifts and new pledges.
Provide day-to-day administrative support and assist with special projects for the Director. Cover the front desk in the Receptionist's absence and offer occasional staff support during large events.
Handle the processing of the Director's expense reports and reimbursements.
Purchase Order requisitioner and add vendors/guests In Penn Marketplace, responsible for ensuring the supplier completes the registration process and provides any necessary information or documentation.
Perform other duties as assigned.
Qualifications: High School degree with 5 to 7 years of experience, or equivalent combination of education and experience, is required. Excellent oral and written communication skills required. Must have strong organizational skills and ability to manage multiple projects at same time. Must possess proficiency with Microsoft Office Suite to effectively navigate email and electronic calendaring. Must have impeccable customer service skills. Ability to work both independently and as part of a team.
Job Location - City, State Philadelphia, Pennsylvania
Department / School School of Arts and Sciences
Pay Range $21.15 - $30.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits - Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
- Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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Equal Employment Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
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Job Tags
Hourly pay, Full time, Work at office, Local area, Work from home, Flexible hours, Night shift,