Job Description

Job Description

Business Office Assistant

Department: Turchin Center for the Visual Arts - 540400

Minimum Qualifications
Graduation from high school; or an equivalent combination of education and experience.

License/Certification Required

Essential Job Functions

• Reports to the Director of Business Services.
• Record all transactions for The Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center),
• Oversee payment of invoices and processing of contacts (YoMart).
• Generate invoices, journal entries, and contracts
• Manage travel requests, approvals, reconciliation, and submissions.
• Reconcile monthly PCard and Foundation Card reports.
• Make deposits
• Under supervision of Director of Business Services, support all Arts Engagement departments with cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations.
• Assist with payroll submission.
• Manage artist payments for sale of artwork on display for Turchin Center.
• Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system.
• Ensure all financial record keeping is audit compliant
• Create and receive Fedex/UPS shipments for The Office of Arts Engagement and Cultural Resources
• Assist in the contracting process in Total Contract Manager (TCM) for all vendors that require terms and contracts.
• Assist Schaefer programming and TCVA Curator to process artist payments.
• Assist with Educational/Outreach events/programs, as needed.
• Aid Director of Business Services with monthly and annual budget report preparation and budget writing.
• Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through university system.
• Aid Director of Business in monitoring cash flow, compliance, and fund allocation.
• Assist with performances and special events, as needed.
• Generally contribute to successful efficient office operations however needed.

Knowledge, Skills, & Abilities Required for this Position

Preferred Qualifications
App State system knowledge (Banner Finance, Yomart, Pcard, Payroll, AiM), Microsoft or Google Suite, basic accounting or finance knowledge

Work Schedule/Hours: 20-30 hours per week within Monday-Friday 8:30-5:00 business office hours. Additional hours for assistance with performances and special events, as needed.
Anticipated Hiring Range:
Closing Date: 1/31/2025

To apply, visit https://appstate.peopleadmin.com/postings/48872

Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

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Job Tags

Full time, Contract work, Summer work, Monday to Friday,

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